It’s that time of year. We just wrapped up the holiday festivities, which were full of buying employee gifts and taking clients out for holiday celebrations. The accounting department wants everyone to submit their expenses before year-end. We can’t procrastinate any longer. Besides, getting our expense reports submitted means some extra money for the holiday season.
But I think we can all agree that expense reports are possibly the last thing any of us want to be doing at this time of year (or any time of year, for that matter).
Luckily, there are plenty of mobile apps that make it easier to track and submit expense reports. Here are seven handy apps specific to the iPhone.
Expensify (free) offers the ability to create photo receipts and iPhone expense reports, and it integrates with Expensify’s website for instant reimbursement. It also can connect with QuickBooks. Great for people who travel and want to record expenses as they are incurred.
Fresh Xpense Capture (free) allows you to record your expenses (including photo receipts) as they occur. Expenses can be submitted using a variety of different formats such as SMS, IM, Twitter and e-mail. They are stored on the Xpenser website (sign up is free), where they can be imported to Excel, Quicken or MS Money.
Out of Pocket ($1.99) allows you to record your out-of-pocket expenses including photo receipts. Then you can export your expenses to FreeAgent or IRIS OpenBooks (optional). Out of Pocket also provides search capabilities, for those times when you’re trying to remember a date or expense description.
After you snap a photo of your receipt, Shoeboxed Receipt Tracker (free) automatically enters the date, total, payment type and category. It generates expense reports that can be sent from your iPhone as well as exported to QuickBooks and Quicken.
Shoeboxed also provides a fee-based service that enables you to mail in receipts (and other documents) to be scanned and uploaded to your online Shoeboxed.com account.
ProOnGo Expense (free) allows you to not only track receipt and mileage expenses, but it also enables you to time expenses. This is very useful for consultants or professionals that operate on a billable hour basis. ProOnGo also integrates with Quickbooks. For an extra cost, a receipt reader service is available.
Another app that offers billable expense recording is JetSet Expenses (currently on sale for $4.99). It allows tracking of billable expenses, reimbursable expenses and non-reimbursable expenses. JetSet focuses on business travelers by offering international settings along with airline, hotel and rental car databases.
Don’t need a bunch of fancy options? iReceipt ($1.99) provides a simple, basic service. Record your expense details or take a photo of your paper receipt. Then e-mail yourself a text-generated expense report.